Sustainability Policy

Sustainability
and Environmental Policy

Company: Production Live Ltd
Effective date: 13 June 2025
Next review: Annually, each June, or sooner if there are significant
changes in our operations or relevant legislation.
Approved by: Tony Lake, Director

1.
Purpose

This policy
sets out how Production Live will manage and reduce its environmental impacts
in a practical, transparent way. It reflects our current scale as a fully
remote business and our work delivering event production and AV project
management with a network of trusted suppliers. We aim to be honest about what
we already do, avoid overstating our impact, and set realistic improvements we
can deliver.

2.
Scope

This policy
applies to all work undertaken by Production Live, including projects delivered
with our partner network, and to all staff, contractors, and suppliers working
on our behalf.

3.
How our business model reduces impact today

• Fully remote business: We operate without a permanent
  office. Routine collaboration is conducted online, reducing daily
  commuting and associated emissions.
• Local, vetted suppliers: We prioritise a vetted local
  supplier network to keep transport distances low and reduce emissions from
  logistics. When specialist items must travel, we seek consolidated
  deliveries and efficient routing.
• Energy‑efficient equipment: We specify modern, energy‑efficient
  AV equipment wherever feasible. We plan systems to minimise idle power
  draw and unnecessary duplication.
• Commercial incentive for sustainable
  choices:
  Where practical, we reduce our margins on environmentally preferable
  options to help clients choose lower‑impact solutions. Examples include
  using LED or LCD displays instead of large areas of single‑use print
  graphics, and opting for modular or reusable scenic elements.

4.
Principles

• Comply with applicable UK environmental
  law and client venue requirements.
• Prevent pollution and unnecessary waste through
  considered design, specification, and operations.
• Reduce emissions from travel and transport
  by planning efficient site visits, using remote collaboration first, and
  selecting nearby suppliers.
• Reuse before recycle: Prioritise reusable and modular
  solutions before single‑use materials. Recycle where reuse is not
  feasible.
• Be transparent: Only claim practices we actually
  follow. Publish realistic targets and report progress against them.

5.
Practical commitments

5.1
Project design and specification

• Provide clients with at least one lower‑impact
  option within proposals where feasible, such as LED/LCD screens over
  print backdrops, modular scenic systems, or hire over build‑to‑waste.
• Select energy‑efficient AV
  equipment; right‑size systems to the brief rather than defaulting to
  overspecification.
• Where available and appropriate,
  request venue power from renewable tariffs and schedule power‑down
  procedures to limit idle consumption.

5.2
Procurement and suppliers

• Use local, vetted suppliers
  as the default to minimise transport distances.
• Ask key suppliers for simple
  evidence of good practice aligned to this policy, for example: waste
  segregation on site, responsible timber sourcing, WEEE‑compliant e‑waste
  handling, and take‑back of consumables where offered.
• Avoid materials with poor end‑of‑life
  outcomes where cost and performance allow. Examples: minimise PVC prints
  and single‑use carpets, avoid solvent‑heavy paint systems for scenic where
  water‑based alternatives are viable.

5.3
Travel and logistics

• Remote first for meetings and pre‑production.
  Combine site visits. Encourage train travel for domestic trips where time
  and cost are reasonable. Car share for crew and consolidate deliveries.
• Plan efficient load plans to
  reduce trips. Where practical, use Euro‑6 or newer vehicles or electric
  vehicles offered by suppliers for local runs.

5.4
Waste and materials

• Design for re‑use: favour
  rental stock, modular frames, and standard panel sizes.
• Ensure clear labelling and
  separation of scenic, metals, plastics, timber, and e‑waste on site
  with our suppliers.
• Use recycled or FSC‑certified
  papers and card for prints and client packs where printing is required.

5.5
Energy and equipment

• Implement power‑down schedules
  for rehearsals, breaks, and overnight, and specify standby modes where
  safe.
• Calibrate and right‑size LED
  brightness and projection output to venue conditions instead of
  running at unnecessary levels.

5.6
Carbon awareness and reporting

• On request, provide indicative
  carbon notes in proposals, explaining the main drivers of impact and
  lower‑carbon alternatives. Where clients require formal figures, we can
  work with specialist partners or client‑preferred tools.

6.
Roles and responsibilities

• Director/Policy Owner: Accountable for this policy, annual
  review, and providing resources to implement improvements.
• Project Leads: Apply this policy to project
  design, supplier selection, and site operations. Document project‑level
  improvements and lessons learned.
• Suppliers and Contractors: Follow site environmental
  requirements, including waste segregation, material take‑back schemes, and
  safe handling of e‑waste and batteries.

7.
Targets for 2025–2026

We will keep
targets realistic and focused on actions we control.

1. Proposal alternatives: Include at least one clearly
   labelled lower‑impact design option in 90 per cent of client proposals for
   physical builds.
2. Supplier mapping: Maintain and publish an internal
   map of local suppliers by region to support low‑distance sourcing on every
   UK project.
3. Waste practice on site: For projects with scenic elements,
   ensure waste segregation is in place via our suppliers and note outcomes
   in the project close report.
4. Training: Produce a short internal checklist
   covering power‑down, material choices, and transport planning, and use it
   on all projects.
5. Baseline: Record a simple annual summary of
   material and transport choices on three representative projects to create
   a baseline for future improvement.

8.
Communication and reporting

• We will publish this policy on our
  website and make it available to clients and suppliers.
• Each June, we will review progress
  against Targets for 2025–2026 and update them for the following year. We
  will publish a short plain‑English update summarising what we achieved and
  what we will improve next.

9.
Legal and other requirements

• Comply with applicable UK
  environmental legislation, venue rules, local authority requirements.
• When clients request alignment to
  particular frameworks or standards, we will be transparent about what we
  do in‑house and where we collaborate with specialist partners.

10.
Continuous improvement

We will review
lessons learned after each project and update our standard operating procedures
and checklists. As we grow, we will explore:

• A simple supplier questionnaire
  focused on transport, waste handling, and material sourcing.
• Publishing typical power‑down
  schedules and event energy tips for clients and venues.
• Using recognised event
  sustainability calculators in collaboration with clients who require
  quantified reporting.
• Continuously work towards ISO 14001
  and ISO 20121 certification
• Consideration of working towards
  B-Corp status

Document
control
Version 2.0
Owner: Tony Lake

Director, Production Live